Privacy Policy
Last Updated: 16 October 2025
Company: MIX Coworking Limited
Registered Office: 8 Wolfe Tone Street, Clonakilty, P85 Y243, Ireland
Email: hello@mixcoworking.ie
MIX Coworking ("We", "Us") respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, and protect your information when you visit our website, use our booking system, or interact with our services.
1. Purpose of this Policy
This policy outlines:
What personal data we collect and why
How we use and store it
Your rights under the General Data Protection Regulation (GDPR)
Who to contact if you have any concerns
By using our website, booking through Skedda, or subscribing to our emails, you agree to the terms of this Privacy Policy.
2. Data We Collect
We collect only the information necessary to provide our services effectively and securely.
a. Information You Provide Directly
Contact details (name, email address, and (optional) phone number) when you book a desk, pod/office, phone booth or meeting space
Billing details (business name, address, VAT number) for invoicing purposes.
Payment details collected and processed securely by Stripe.
Name and email if you sign up for our newsletter.
b. Information Collected Automatically
When you visit our website, we may collect limited technical information such as:
Browser type and version
IP address and general location (country or region)
Pages visited and time spent on the site
We use this information to maintain website performance and improve user experience.
3. How We Use Your Data
We use your personal information to:
Manage coworking bookings and memberships
Process payments and issue invoices
Communicate updates, reminders, and relevant offers
Send newsletters (if you opt in)
Maintain security and prevent fraud
Comply with our legal and financial obligations
We do not sell or rent your information to any third party.
4. Third-Party Services
To deliver our services efficiently, we use trusted third-party providers. Each of these services maintains its own GDPR-compliant privacy and security measures.
Skedda - Online bookings https://support.skedda.com/en/articles/663173-privacy-policy-for-venue-users
MailerLite - Email newsletters https://www.mailerlite.com/legal/privacy-policy
Stripe - Payment processing https://stripe.com/ie/privacy
These providers only process your data to the extent necessary to perform their services.
5. Legal Basis for Processing
We process personal data under one or more of the following lawful bases:
Contractual necessity: To deliver coworking and booking services.
Legal obligation: To comply with Irish tax, accounting, and record-keeping laws.
Legitimate interest: To improve services and communicate relevant updates.
Consent: For email marketing or newsletters (you may withdraw consent at any time).
6. Data Retention
We keep your data only as long as necessary to fulfil the purposes for which it was collected:
Booking and payment records: 7 years (for legal and accounting reasons)
Newsletter subscriptions: until you unsubscribe
Enquiries or correspondence: typically 12 months
After these periods, data is securely deleted or anonymised.
7. Data Security
We take appropriate technical and organisational measures to protect your data, including:
Secure data encryption and SSL on our website
Password-protected systems and limited access for authorised staff only
Regular review of third-party security practices
While no online system is completely risk-free, we take all reasonable steps to keep your information safe.
8. Your Rights
Under GDPR, you have the right to:
Access the personal data we hold about you
Request correction of inaccurate data
Request deletion ("right to be forgotten")
Object to processing or restrict how we use your data
Request transfer of your data to another service provider
Withdraw consent for marketing at any time
To exercise your rights, please contact hello@mixcoworking.ie.
We will respond to all legitimate requests within one month.
9. Cookies
Our website uses minimal cookies to ensure functionality and analytics.
You can adjust your browser settings to refuse cookies or notify you when cookies are being used.
10. Children's Privacy
Our Services are not intended for individuals under 18 years old.
We do not knowingly collect personal information from minors.
11. Changes to this Policy
We may update this Privacy Policy from time to time to reflect legal or operational changes.
The latest version will always be posted on our website with the updated date shown at the top.
12. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:
Email: hello@mixcoworking.ie
Post: MIX Coworking, 8 Wolfe Tone Street, Clonakilty, P85 Y243, Ireland
If you believe your data protection rights have been breached, you have the right to lodge a complaint with the Data Protection Commission (DPC) in Ireland: www.dataprotection.ie